A question for the Techy Coach this week focused on the proper setup for a Google Apps for Education School using Nexus Tablets. While I don’t specifically have documentation or training materials for this topic, I thought I’d share some of the information and links our district has come across in setting up devices for our site.
One thing that you will want to pay close attention to when setting up users and devices, is how you set up your Organizational Units (OUs) in the Google Admin Dashboard. Organizational Units are used by third party apps and services, and can be used as contact groups. You will also use these OUs to configure services for users differently. So for this reason, the method to your madness – in setting up sites, grade levels, students vs. staff – is important. Tips:
- Separate your students from your staff.
- Develop subunits for Staff to define roles (Admin, Faculty, Staff)
- Separate Students by grade or graduation year
- Make a Practice OU to test things like settings and configurations out
Email / Username Setup
When configuring the usernames for users, decide on a convention that easily identifies students from staff. First.last for Staff and Last.First for Students.
Apps for Staff/Students – Chrome Web Store
Do’s and Don’ts for Google Services
- Google Hangouts – Great for in class Virtual Field Trips, but the Hangouts Chat option may not be something you want set up for students.
- Google Photos – might want to turn off for students to avoid inappropriate content from being uploaded.
- Off for Students – Google Analytics, Google Groups, Google Payments, Google Voice
- On for Older (13+) Students – Blogger – great for content creation, YouTube – great for projects and content creation.
Google Apps Settings
Rapid Release vs. Scheduled Release
- Turn on Email Notifications – this allows students to receive an email when a teacher posts new information in Google Classroom
- Teacher Group – When teachers first sign in to Google Classroom, they identify themselves as a teacher. It helps to manage and use the approved teacher list in case a teacher makes a mistake and clicks Student instead. Use this link to see what I mean.
- Enable Contact Sharing – this allows your students & teachers to find each other easily in Gmail and Calendar.
- Limit Delivery to Internal recipients for younger students. See More
- Enable Read Receipts to track collaboration and response to emails for students.
- Enable Labs – There are some great labs in Gmail that are helpful to teachers for corresponding with students and parents. One that comes to mind is Canned Responses.
Other Tips for Getting Started
- Google EDU Directory – connect with partners and trainers. My profile is available here as well
- Google Apps for Education – Getting Started (Training)
- Getting Started with Google Apps for Education – Step by Step setup
- Google Apps Administrator Help Center (focuses on Google for Work, but answers most GAFE Questions)
- GAFE Best Practices – Google Doc
- Templates and Tips for Going Google – Notifying your teachers, parents and students
- Google Apps Updates Alerts – Subscribe to this blog and Calendar to stay on top of changes once you have gotten started with Google Apps
- GAFE Common Questions – common answers to your questions about setting up a GAFE Domain.
- Quick Start Guides for getting Started with GAFE